A perfect meeting destination, a successful bid

So many destinations, so many venues, so many essential factors to take into account. Finding a suitable venue that fully meets your requirements and budget is a time-consuming process.

To bid for an international conference to be hosted by you in your country is a different, yet equally time-consuming and demanding process.

Your Conference Support has the knowledge, experience and the tools to help you every step of the way with your venue search or bid.

Venue finding

We can arrange site inspections all over the world. We usually liaise with the local Convention Bureau for financial and practical support for these site visits. In addition we have a specialised software programme to search for venues and hotels.

Furthermore each year we attend IBTM World - the leading global event for the industry with 3000+ destinations and suppliers.

Our services include:

o   Preparing a request for proposals / call for bids
o   Reviewing of proposals 
o   Drawing up site inspection reports and comparative overviews 
o   Advising on the most suitable venues 
o   Arranging and carrying out site inspections 
o   Negotiating the best possible rates with the selected venues 
o   Reviewing contracts (if needed we can seek legal advice)

Bid proposals

We can advise on and coordinate the entire bid process, or part of it:

o   Consultancy
o   Liaising with local key players and officials
o   Sourcing the best venues 
o   Preparing proposals for social and excursion programmes 
o   Arranging hotel allotments
o   Drawing up the provisional budget
o   Preparing bid proposals and presentations
o   Arranging site inspections for key decision makers
o   Coordination of the site inspections